Contract and document management

Contract deadlines and your archive in one place

Warqa keeps contracts and documents in one archive you can search by content, and alerts the people responsible before contracts and government documents expire.

Contact us Plans and pricing
  • Alerts before government documents expire
  • Search inside PDF and Word files
Warqa screens: the contract list with the status and expiry date of each contract, a contract renewal awaiting approval, and the government documents list.

Works with the tools you already use

PDF DOCX XLSX Office 365 iCal Outlook Google Calendar

Neglecting document management has a cost

These losses repeat every day in organizations that manage documents with email, Excel, and memory.

  • One leaked contract

    It can cost you a project worth millions, and without copy tracking you will never know who leaked it.

  • An expired contract, not renewed

    Penalties, service interruptions, or an automatic renewal on terms that no longer suit you, because the date passed unnoticed.

  • Sharing by email

    You do not know who forwarded the file, who downloaded it, or where it ended up.

  • The slow signature cycle

    Printing, mailing, waiting for days, then scanning and filing by hand.

  • No governance or approvals

    Contracts are created or changed without formal approval, leading to administrative disorder and legal risk.

What Warqa gives you:

  • Leak protection: Hidden watermarks and tracking for every download.
  • Alerts: Sent before contracts expire, so you avoid penalties.
  • Content search: Search inside the content of your documents.
  • Granular permissions: Full control over who sees what, and when.
  • Government document tracking: Residence permits, licenses, and registrations with reminders before they are due.

A record for every contract and document, from creation to renewal

Examples of Warqa screens with sample data.

Approval steps

Each approver reviews the old and new values, then approves or rejects. Warqa sends an alert to approvers who are late.

Track external sharing

Recipients enter a code sent by email before opening the file. Senders see access and download counts, and downloaded PDFs and images carry the downloader's email as a watermark.

Government documents

Managers track the expiry dates of commercial registrations, municipal and civil defense licenses, and Zakat certificates. Warqa sends an alert before each one expires.

Change history

Managers review the audit log to see what changed, who made the change, and when.

Search document content

Users search for a phrase inside PDF and Word files to find the contracts and documents that contain it.

Contract expiry reports

Managers see the contracts expiring over the next 12 months and export reports to Excel.

A complete lifecycle, from creation to renewal

Every document in Warqa follows a clear, automated path. No step depends on an employee's memory.

  1. 01

    Create

    Official templates and custom fields

  2. 02

    Approve

    Multi-step workflows

  3. 03

    Protect

    Watermarks and download tracking

  4. 04

    Archive

    Indexing and content search

  5. 05

    Alert

    Alerts before every due date

  6. 06

    Renew

    Or close with a full record

Flexible plans that fit the size of your organization

Choose a plan and send your request. The Warqa team will contact you to complete the subscription.

Basic

For small teams and startups.

199 / month
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Includes:

  • Users: 5
  • Storage (GB): 25
  • Digital signatures a month: 10
  • Unlimited documents
  • Contracts and documents
  • Watermark on downloaded files
  • Search inside document content
  • Dashboard
  • Appointments calendar
  • Email alerts

Monthly add-ons

  • Extra user 39 / month
  • Extra 100 GB of storage 99 / month
Most popular

Professional

For mid-sized companies that need strong security.

599 / month
Subscribe now

Everything in Basic, plus:

  • Users: 20
  • Storage (GB): 100
  • Digital signatures a month: 100
  • Secure external shares a month: 100
  • Workflows and approvals: Up to 3 stages
  • Purchase orders
  • Contract consumption and budget tracking
  • Hidden tracking ID to find the source of a leak
  • Advanced dashboard charts
  • Report export (Excel/CSV)
  • Folder and project permissions
  • Barcode label printing
  • iCal sync with Outlook and Google
  • Custom document fields

Monthly add-ons

  • Extra user 29 / month
  • Extra 100 GB of storage 99 / month

Enterprise

For large organizations with high volumes of documents and users.

From 1,500 / month
Contact us

Everything in Professional, plus:

  • Users: 50 or more
  • Storage (GB): From 500
  • Digital signatures a month: Unlimited
  • Secure external shares a month: Unlimited
  • Workflows and approvals: Unlimited
  • Official forms and policies, with sharing
  • Custom domain
  • Private cloud hosting, or installation on your own servers
  • SMS notifications through your own SMS provider
  • Full audit log and custom reports
  • Office 365 sign-in (SSO)
  • Dedicated account manager

Monthly add-ons

  • Extra 100 GB of storage 99 / month

Prices are in SAR and exclude 15% VAT. Billing is monthly, and you can cancel at any time.

Compare all plan features

Common questions before you decide

These are the questions managers and decision makers ask most often before adopting Warqa as their contract and document management system.

Is Warqa built for companies, or only for archiving?

Warqa manages the whole document lifecycle:

  • Management of contracts, purchase orders, and operational documents.
  • Tracking of consumption and quantities in contracts.
  • Reminders for deadlines and renewals.
  • Granular permissions by role and project.
  • A full audit log for compliance.
How is Warqa different from Google Drive or SharePoint?

Storage tools are not document management systems. Warqa is different because it:

  • Tracks who downloaded a document and when (leak protection).
  • Searches inside the content of the documents themselves.
  • Sends reminders linked to your document data.
  • Offers multi-level permissions.

Drive and SharePoint are for storage. Warqa is for managing business-critical documents.

Does Warqa track government documents such as residence permits and licenses?

Yes. The "Government Documents" module in Warqa is built to track this type of obligation. You can record residence permits, work permits, commercial registrations, Zakat certificates, and municipal documents, and set an expiry date for each one. The system then sends automatic reminders before the due date and shows, on one dashboard, the documents that are close to expiry or overdue, so you renew on time and avoid violations and fines.

How does leak protection work?

It uses several layers:

  • A unique identifier for every download.
  • Hidden watermarks.
  • Tracking data embedded in the file itself.
  • A record of the user, the time, and the device.

It works automatically, with no action from the employee. If a file leaks, you can identify the source.

Can I set very granular permissions?

Yes, at several levels:

  • System-wide permissions.
  • Specific permissions by folder or project.
  • "Confidential" documents with their own permissions.

Each employee sees only what they need, nothing more.

Does search cover document content, or only titles?

Search covers the content itself, including:

  • PDF files (with OCR support).
  • Word, Excel, and PowerPoint files.
  • Search in clauses and paragraphs, with full Arabic support.

Type a clause number or a word and the result appears immediately. (Unsupported files, such as encrypted or corrupted files, are the only exception.)

Where is our data stored, and can it be hosted inside the Kingdom?
Default: Secure cloud hosting with backups across multiple locations.
Enterprise plan: An option for full hosting inside Saudi Arabia.
Are digital signatures in Warqa legally recognized?

Warqa's digital signature is designed to comply with the Saudi Electronic Transactions Law. It provides:

  • A one-time code (OTP) checks the signer's identity. The code arrives by email or SMS, based on what is available and the company's preference. SMS needs the company's own provider.
  • A complete, tamper-proof audit log that records the time and date.
  • An official certificate of completion issued with every signed document.
Can I send a contract for signature to someone without a Warqa account?

Yes.

You can send a signature request to any email address. The other party receives a secure link, enters the verification code, and signs from their phone or computer, with no account and no fees.

How do you secure external sharing?

External sharing uses three layers of protection:

  • Unique links: Encrypted and time-limited.
  • OTP verification: The link opens only with a code sent to the recipient's email.
  • Post-download tracking: The recipient's email is printed on the file as a watermark. If the file leaks, the source is clear.
Can the workflow be bypassed in an emergency?

In the advanced plans, yes. You can give specific users (such as the CEO) an exception permission. Every exception is recorded in the audit log for later review and accountability.

Does a client need an account to open the link?

No. The recipient opens the link, enters the OTP code they receive, and downloads the file.

Subscription and billing questions are on the pricing page.

Have a question?

Fill in the form and our team will contact you as soon as possible to help you protect and manage your documents.

Working hours

Sunday to Thursday: 9 AM to 5 PM

Location

An Nakheel, Riyadh, Saudi Arabia

Ready to change how you manage your documents?

Choose Warqa to protect and organize your company's contracts. Start now.

Contact us